Victoria Insight Meditation Society (VIMS)

Annual General Meeting

May 13, 2013

 

The second annual general meeting of the Victoria Insight Meditation Society was held on May 13, 2013 at the home of John and Shelly Hilditch,Suite304,1110 Oscar St.,Victoria, B.C. V8V 4W5. The meeting commenced at 7:40 p.m. with a short meditation.

Present:           Theresa Aspol

Brock Brown

June Fukushima

Joan Glover

John Hilditch

Rod House

Bruce MacRae

Lawrie Thicke

Regrets:          Joyce Elliott

Brian Chapel

Guests:            Grant Smith

Shelly Hilditch

Isabel House

 

1.         It was moved by John Hilditch, seconded by Theresa Aspol that Brock Brown be asked to chair the meeting. Brock agreed. All were in favour. Brock declared the motion passed.

2..         It was noted that a quorum was present.

3.         The notice of meeting and agenda were circulated to the members more than two weeks prior to the meeting. It was moved by Rod House, seconded by Bruce MacRae that the agenda be approved. All were in favour. Brock declared the motion passed.

4.         It was moved by June Fukushima, seconded by Lawrie Thicke that the minutes of the previous A.G.M. of May 12, 2012 be approved. All were in favour. Brock declared the motion passed.

5.        A financial report and financial statements for 2012 were circulated. John Hilditch verified that on May 2, 2013 he examined the financial records of Victoria Insight Meditation Society for the financial year 2012. He reconciled the Society’s records with statements from Coast Capital Credit Union and verifies that the financial records for Victoria Insight Meditation Society for 2012 are in order and correct. It was moved by Lawrie Thicke, seconded by John Hilditch that the financial report be received. All were in favour. Brock declared the motion passed. (Financial Report attached)

6.         Directors’ Reports for January to December 2012:

A detailed report of Victoria Insight Meditation Society activities and accomplishments was pre-circulated (attached). Brock commented that we had a very active, successful year and congratulated the council and members of the sangha for their fine work.

7.         It was moved by Bruce MacRae, seconded by Lawrie Thicke that an auditor’s examination and report not be sought. All were in favour. Brock declared the motion passed.

8.         It was moved by John Hilditch, seconded by June Fukushima moved that the annual membership fees be zero. All were in favour. Brock declared the motion passed.

9.         At this point in the meeting all directors retired from office.

Election of Officers:  It was moved by Rod House, seconded by John Hilditch that the following positions be filled by acclamation:

Brock Brown:             president

Bruce MacRae:           vice-president

Brian Chapel:             secretary

Grant Smith:               treasurer

June Fukushima:        director

Theresa Aspol:           director

Lawrie Thicke:           director

All were in favour. Brock declared the motion passed.

John Hilditch and Rod House have retired from Council. Following the A.G.M. anAppreciation Circlewas held, honouring the important contributions made by Rod and John.

10.       There being no further business it was moved by Lawrie Thicke, seconded by Joan Glover that the meeting be terminated. All were in favour. Brock declared the motion passed.

The meeting terminated at 8:15 p.m.

Brock Brown, Chair                           John Hilditch, Secretary