VIMS Council Meeting Minutes
Tuesday, June 18, 2024 at 6:30 p.m.
Meeting via Zoom, in Victoria, BC
Present:
Brock Brown (chair), Rhonda Duncan (Director), June Fukushima (Treasurer), Kevin Keliher
(Secretary), Joe Barrett (Director) and Bruce MacRae (Vice-President).
Absent: None
Agenda Items:
1) Review and Approve Agenda.
Motion from Kevin to approve the agenda. Carried.
2) Approve Minutes of Previous Meeting May 14, 2024
Motion from Joe to approve May 14th, 2024 minutes. Carried.
3) Business arising from the Minutes and Updates.
a) Kristina Bare Retreat May 25th
Thanks to Joe Barrett (Manager), June Fukushima (Registrar), Bruce MacRae
(Sound) & Brock Brown (Retreat Coordinator). Thanks also to volunteers Nona
Avren, Yarrah Anstey and Lauren Wright
Total number of Registrants: 83
Attendance: 56
4) Financial Updates
a) Coast Capital Account Statements
Accounts May 31, 2024
Chequing: $ 5,467.59
Savings: $ 5,991.01
TOTAL: $11,458.60
b) Financial Reports for January – May 2024 from Wei Wu sent by email.
c) June asked Kell Arason to look at the Sunday Night Sit finances in order to give
her an overview of what is involved in tracking income and expenses. Kelly and
June shared this information with the other SNS Coordinators for their review and
consideration. Overall the SNS program has a net surplus however 2 recent
months had a net loss due to lower than normal dana. SNS Coordinators will
continue to monitor the monthly dana/expenses.
d) Brock purchased a used Shure BLX wireless headset microphone for VIMS for
$200. This can be used by the teachers on retreats. Motion from Joe for VIMS to
reimburse Brock. Carried.
5) 2024 Victoria IMS AGM
a) Date Confirmed: July 16th, 2024 – Gather at 6 p.m. at Brock & June’s home,
Meeting to begin at 6:30
b) Motion from June that the 2024 AGM Agenda and Directors’ Reports be
approved. Carried
c) As previously agreed VIMS Members who have been invited but were not able to
attend several past AGM’s will be asked if they wish to end their membership.
When contacted Rod House agreed to resign his position. However, attempts to
contact John Hilditch via email (bounced back) and phone (disconnected) were
unsuccessful. Brock will attempt to find John’s home address and mail him an
invitation and request he indicate if he wishes to remain a VIMS Member.
d) It was decided that we will invite guests to this AGM. These guests will include
SNS coordinators Louise Takeda, Metta VanderVliet, Kelly Arason. We also will
invite David Axon who monitors the victoriainsight@gmail.com email account.
Actions: Send AGM documents (i.e., Agenda, Minutes of 2023 AGM, Directors’
Reports and Financial reports) to attendees. These documents are to be sent out
no later than July 1st.
6) Sunday Night Sits (SNS)
a) Update from Joe regarding Sunday Night Sits. Joe reported that things continue
to be running well. Louise has been establishing the schedule for the fall. This
coming Sunday night sit will be followed by a social time to appreciate those who
have facilitated the SNS this past year.
b) There will be no SNS in August.
7) Communication – Newsletter, Website, Social Media, MailChimp
a) Bruce reported no change, things are continuing to run smoothly.
8) Registration Set-Up and Retreat Announcements:
a) Monica is a new volunteer with skills in the area of technology. Plan is to
investigate Google Work Spaces as a better way to manage registration. It allows
multiple people to access and use the same gmail account.
9) 2024 Completed Retreats: all retreats at Goward House except the August 17-18.
Retreats are in-person only unless noted otherwise.
2024 Completed
Retreats
Date Teacher Venue Format Notes
Confirmed (Y/N)
Mar 16 & 17 Margo
McLoughlin (Y)
Goward House In person
only
Louise Takeda & Jess
Baldwin (Managers), June
(Registrar), Bruce
(Sound), Bruce (EMERG
Responder), Kevin (VIMS
Dana), Bruce (Lost &
Found).
Apr 27 Adrianne Ross
(Y)
Goward House In person
only
Marianne Enthoven
(Manager), June
(Registrar), Bruce
(Sound), Host:Joyce Elliott
May 25 Kristina Bare Goward House In person
only
Joe Barrett (Manager),
June (Registrar), Bruce
(Sound). Joe’s recent
Dana talk generated an
increase in groups’
generosity. The
importance of Dana talks
was discussed.
10) 2024 Upcoming Retreats:
2024 Upcoming
Retreats
Date Teacher
Confirmed (Y/N)
Venue Format Notes
Aug 17 & 18 Ajaan Geoff (Y) UVIC
Conference Rm
Hybrid Brock/June (host), TBA
(Manager), Bruce (Sound),
TBA (Zoom Coordinator),
June (Registrar). Suzan
Denis (Zoom Host),
Contract with UVic
Degrees Catering. Rental
cost: $3507, Aranya
Refuge to pay 50%. VIMS
paid 50% ($1753.50)
Sept 14 & 15 Kate Davies (Y) Goward House In-
Person
Only
TBA (Manager), June
(Registrar), Bruce (Sound)
Brock & June (Host).
Oct 19 & 20 Howie Cohn (Y) Goward House Hybrid TBA (Manager), TBA
(Zoom Coordinator), Brock
& June (Host), June
(Registrar), Bruce
(Sound).
Nov 23 Brock Brown (Y) Goward House In-
Person
only
TBA (Manager), June
(Registrar), Bruce
(Sound).
11) Next Council Meeting date: September 17th, 2024 6:30 p.m.