2015/05/21 VIMS AGM for 2014

Victoria Insight Meditation Society (VIMS)

Annual General Meeting

Minutes (Approved)

Thursday, May 21st, 2015 at 7:00 p.m.

Agenda Items:

  1. Call to order


  1. Establish Quorum (minimum 3 members per VIMS’ bylaws)

Joan Glover, Joyce Elliott, John Hilditch, Bruce MacRae, June Fukushima, Rod House, Brian Chapel, Brock Brown, Sandra Joy

Absent with regrets: None

  1. Approve Agenda

Motion from June to approve.
Seconded by John.

  1. Approve Minutes from May 15th, 2014 AGM

Motion from June to approve.
Seconded by John.

  1. Financial Statement for January to December 2014

Grant Smith was the treasurer January-September and June Fukushima October-December.

Account balances as of 2014-12-31

Chequing Account: $2,381.63

Savings Account: $5,226.38

TOTAL: $7,608.01

The four page financial statement will be posted on the website.

Moved by Joyce that the financial statement was received.

Seconded by John.


  1. Auditor/Bookkeeper Report

For 2014 financial statements were prepared by D.A. Levinson and Associates an accounting firm in Victoria, BC. During this time a thorough analysis of VIMS financial recording processes was done and additional tools provided for financial transaction recording. June provided additional information around the process of engaging D.A. Levinson and Associates. The Levinson report is here: VIMS F2014 FS’s (Released) no footer (2)

  1. Determine if audit is required

Motion from John that no audit will be required.
Seconded by Joyce.

  1. Directors’ reports

The reports were pre-circulated to the members of VIMS.

Motion from Joyce to accept.

Seconded by Joan.


  1. VIMS membership clarification

Bruce clarified for the group that membership of VIMS is made up of founding members plus the current council. Some discussion ensued related to the eventual retirement of some founding members and the suggestion was made to revisit this policy as needed.

Motion from Bruce to accept.

Seconded by Brock.


  1. Workload/Recruitment

A general discussion was held about the need for additional resources to undertake the tasks related to VIMS various programs and also related to the programs themselves. Members felt that it would be good to simplify. Rod suggested that we have a separate discussion in the near future focused specifically on these topics. Everyone was in agreement.

  1. Determine annual membership dues

Motion from Bruce to keep it at zero.

Seconded by Joan.


  1. Election of officers

Bruce offered thanks to everyone who worked on the council in 2014: “I would like to thank all members of the council for their time and effort. Three of our members resigned during the year but they all contributed greatly while on council and I would like to express a heartfelt thank you for the work done by Grant, Theresa and Lawrie during 2014.”

All current directors were willing to stand for another year.

Call for other nominations.


Motion from Bruce that officers acclaimed on slate presented:

Rod House – Chair

Bruce MacRae – Vice-Chair

June Fukushima – Treasurer

Sandra Joy – Secretary

Brian Chapel – Director (Registrar)

Brock Brown – Director (on Sabbatical)

Seconded by Sandra.


  1. Retirement of Directors

Three directors retired in 2014.

June proposed that the members give cards of thanks to those council members who retired in 2014 – Lawrie Thicke, Grant Smith and Theresa Aspol. Everyone was in agreement and cards were written and signed. They will be duly distributed.

  1. Adjournment

Motion from Bruce to Adjourn.

Carried – 8:00pm.